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From "John D. Ament" <>
Subject [DISCUSS] Revisions to Policy
Date Wed, 30 Nov 2016 02:37:32 GMT

Based on some of the feedback received, i think we should start putting
together some revisions to the Incubator's policy document.  The document
in reference is at

- Acceptance by Incubator

Rephrase the first few lines as:

If the Sponsor of the Podling is the Incubator, then only a single vote is
required to accept the podling.

Otherwise the Sponsor is an existing top-level project PMC, which now needs
to notify the Incubator PMC. The request, which should be sent to the
Incubator PMC on the general list, MUST contain the following information:

Essentially drop the first paragraph (current) and rephrase the second
paragraph to work as a more succinct entry-point.

- Mentors as IPMC Members.  Under "Creation of a Podling" the following
statement is made:

Upon acceptance by the Incubator PMC, the Podling's Mentor becomes a member
of the Incubator PMC (should they not already be one).

This seems to indicate a single mentor who may or may not be a member of
the IPMC.  I would like to propose rephrasing this as:

Mentors of a podling must be members of the Incubator PMC.

- Acceptance of Mentors

Reword to better say that Mentors are part of the proposal and should be
accepted as a part of the proposal:

The nominated Mentors are part of the project proposal.  Acceptance of
those Mentors are a part of the overall vote of the podling.  There may be
some scenarios where proposed mentors may not be adequate and should be
questioned during the discussion phase of the proposal.  The Incubator PMC
has the final choice of Mentors.

- Releases
 -- Replace references to "-dev" with "dev@" to align with the mailing list
structure changes.
-- Change "Podling's public -dev list. At least three +1 votes are
required" to "Podling's public -dev list. At least three +1 votes are
required from PPMC members" (to clarify PPMC votes)

- Graduation - Legal
Change references from "ASL" to "Apache License"

- Graduation Requirements - SVN
Change the SVN line to be "SVN module or git repository"

- Graduation - Meritocracy
Engagement by the incubated community with the other ASF communities,
particularly infrastructure@ (this reflects my personal bias that projects
should pay an nfrastructure "tax").

Engagement by the incubated community with the other ASF communities,
particularly users@infra.

Destination PMC, or ASF Board for a TLP, has voted for final acceptance

Destination PMC (in the case of a sub-project) has voted for final
ASF Board has unanimously accepted the establishment in a board resolution

The above implies that new committers are admitted according to ASF

(Make a second-level bullet under the parent line)

The bullet points under Release plans are developed and excuted in public
by the community.

- John

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