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From "Craig Russell (JIRA)" <>
Subject [jira] Updated: (INCUBATOR-57) In the PPMC guide, clarify how to vote in a new committer
Date Tue, 05 Jun 2007 00:58:26 GMT


Craig Russell updated INCUBATOR-57:

    Attachment: ppmc.html

This should be the final patch. I've incorporated everyone's comments from the discussion
thread PPMC guidance on new committers. Here is the proposed text of the updated section:

Voting in a new committer

If a person has made significant contributions of high-quality, is interested in continuing
to contribute, and works well with others under the Apache guidelines, the project might vote
to grant that person commit access. See the ASF How it Works document, which explains meritocracy
and roles.

One of the PPMC members should lead the process of accepting a new committer. For the purposes
of this document, the proposing PPMC member is referred to as the proposer, and the proposed
committer is referred to as the nominee. Discussion of a nominee should take place on the
podling project's private (PPMC) list [in a Top Level Project it would take place on the project's
private list]. If there are any concerns raised during the discussion, these need to be resolved
so that there is consensus among the PPMC members as to the suitability of the nominee for
the project and for Apache. Many projects adopt an approach where, if there are any concerns,
the nomination is delayed for a few months. Many concerns go away with continued participation
by the nominee in the project.

After vetting the nominee, the vote can be called on either one of the two places listed below
(notice the difference between private and public lists):

The podling's private (PPMC) list, with notice posted to the Incubator private list. The notice
is a separate email forwarding the vote email with a cover statement that this vote is underway
on the podling's private list. Many consider this approach to be best practice. After completing
the vote on the PPMC list, if there are not three +1 votes from Incubator PMC members, the
proposer should call a vote on the Incubator PMC private list, summarizing the discussion
and vote, with a reference to the archived discussion and vote threads by the PPMC. Note that
only the Incubator PMC members can see this discussion, and the podling's Mentors should review
all Incubator PMC feedback with the PPMC. Moreover, only Apache members may review the private
PPMC list (this is normally not an issue since most Incubator PMC members are Apache members).
Many projects then follow the Incubator PMC vote with a pro forma vote on the public project
dev list, or have a welcome thread on the public dev list. These are intended to make the
new committer feel welcome.

The podling's developer list, with notice posted to the Incubator general list. The notice
is a separate email forwarding the vote email with a cover statement that this vote is underway
on the podling's developer list. This approach is considered inferior by many because it is
a source of discord to have a public vote like this fail or take a very long time.
Only votes cast by Incubator PMC members are binding, but votes by the PPMC are very important.
The entire PPMC should show support for the nominee. If the vote is positive (three or more
binding +1 votes and no binding -1 votes), the proposer offers committership to the nominee.
If the nominee accepts the responsibility of being a committer for the project, the nominee
formally becomes an Apache committer.

The proposer then asks an Incubator PMC member to follow the documented procedures to complete
the process. Normally, the Incubator PMC member is a Mentor on the podling's PPMC but if the
Mentors are temporarily unavailable, the proposer can ask any Incubator PMC member.

If the nominee is already an Apache committer on another project, the Incubator PMC member
simply updates the authorization file to include the nominee as a committer on the podling.
If the nominee is not already an Apache committer, the Incubator PMC member CC's both the
Incubator PMC and the PPMC when sending the necessary e-mails to root.
The proposer then directs the new committer to the Apache developer's pages, to the Apache
Incubator site and to the Incubator Committers Guide for important additional information.

> In the PPMC guide, clarify how to vote in a new committer
> ---------------------------------------------------------
>                 Key: INCUBATOR-57
>                 URL:
>             Project: Incubator
>          Issue Type: Improvement
>          Components: site
>            Reporter: Craig Russell
>         Attachments: incubator-57.patch, incubator-57.patch, incubator-57.patch, ppmc.html,
ppmc.html, ppmc.html, ppmc.xml, ppmc.xml, smime.p7s
> There are two issues in this section. 
> The first is the meaning of the term (P)PMC. I'd like to get rid of that term and replace
it with PPMC or IPMC as appropriate.
> The second is how many votes are needed to vote in a new committer, and who should follow
up to create the account.

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