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From David Jencks <david.a.jen...@gmail.com>
Subject Re: Feedback requested: New committer invitation template
Date Mon, 31 Dec 2018 00:37:04 GMT
I like this couchdb text a lot except please actually invite the recipient instead of indicating
a desire to perhaps do so at some indefinite time. E.g.
> The Apache CouchDB Project Management Committee (PMC) hereby invites you to become a
committer.
David Jencks 


Sent from my iPhone

> On Dec 30, 2018, at 11:22 AM, Joan Touzet <wohali@apache.org> wrote:
> 
> Nice work, Daniel - that should definitely be incorporated. It's a big
> improvement over a template that a human has to review before 
> 
> In addition to this, we over at CouchDB found the intro text a bit too
> forceful for our tastes - too much guilt tripping and expectation
> setting. It's also in our opinion premature to start talking about ICLAs
> until the candidate actually accepts.
> 
> Here's how we adapted this email to be friendlier (including links to our
> project bylaws and CoC):
> 
> ----8<----8<----8<----8<----8<----8<----8<----8<----8<----8<----
> 
> Dear %NAME%,
> 
> The Apache CouchDB Project Management Committee (PMC) would like to invite you to become
a committer. Committers are given a binding vote in certain project decisions, as well as
write access to public project infrastructure.
> 
> We value your contributions to date, and believe that you are committed to the project.
We mean this in the sense of being loyal to the project and its interests. It is a position
of trust, not an expectation of activity level.
> 
> You can read more about the role in our bylaws:
> 
>    http://couchdb.apache.org/bylaws.html#committers
> 
> Please also familiarise yourself with our code of conduct:
> 
>    http://couchdb.apache.org/conduct.html
> 
> While these documents apply to all community members, by accepting this invitation you
are indicating that you have read and agree to them.
> 
> Accepting this invitation does not obligate you to contribute. The ASF is a volunteer
organisation and it is normal for people's contribution levels to vary. We welcome more contributions
from you, but there is no expectation, and this position of trust will not expire through
inactivity.
> 
> Of course, you can decline and continue to contribute as you do now. If you do decline,
it will be kept private, unless you say otherwise.
> 
> Either way, please let us know in reply to the private@couchdb.apache.org list only.
If you accept, we will announce your new position on the dev@couchdb.apache.org list after
your account is created.
> 
> On behalf of the CouchDB PMC,
> %YOURNAME%
> ----8<----8<----8<----8<----8<----8<----8<----8<----8<----8<----
> 
> Once this is accepted by the candidate, we then send through instructions to sign an
ICLA, which I'm now updating to use Humbedooh's lovely online generator.
> 
> You can see all of our PMC form letters here:
> 
> https://github.com/apache/couchdb-admin/tree/master/email
> 
> -Joan
> 
> ----- Original Message -----
>> From: "Daniel Gruno" <humbedooh@apache.org>
>> To: dev@community.apache.org, general@incubator.apache.org
>> Sent: Sunday, December 30, 2018 1:24:20 PM
>> Subject: Re: Feedback requested: New committer invitation template
>> 
>>> On 12/30/18 6:41 PM, Matt Sicker wrote:
>>> I like this template suggestion. It may also be helpful to note
>>> that the
>>> Apache ids must be letters and numbers only as some people request
>>> special
>>> characters in their ids.
>> 
>> Not to toot my own horn too much, but we also have
>> https://asf.icla.online/ which simplifies the
>> print-type-sign-scan-email
>> routine for Apache ICLAs (and does verify that user ID is both
>> available
>> and matches our syntax). Could be an idea to point to that for easy
>> ICLA
>> work :)
>> 
>> 
>>> 
>>> On Sun, Dec 30, 2018 at 09:24, Craig Russell <apache.clr@gmail.com>
>>> wrote:
>>> 
>>>> Hi Hugo,
>>>> 
>>>> The intent is for the PMC member sending the invitation to do the
>>>> check
>>>> before sending the mail and edit the mail so the candidate only
>>>> sees the
>>>> appropriate option.
>>>> 
>>>> I'll try to make this more clear in the instructions on the page
>>>> that
>>>> contains the sample email. [I originally had three different
>>>> sample emails
>>>> but they were all the same except for the paragraph B.]
>>>> 
>>>> Thanks for the feedback.
>>>> 
>>>> Craig
>>>> 
>>>>> On Dec 29, 2018, at 9:32 PM, Hugo Louro <hmclouro@gmail.com>
>>>>> wrote:
>>>>> 
>>>>> Hi Craig,
>>>>> 
>>>>> +1 for the overall proposal. There is only one thing that I would
>>>>> like
>>>> to clarify. Do you plan to have a custom email for each of the
>>>> three cases
>>>> (already have an Apache id, already filed an ICLA, and have not
>>>> filed an
>>>> ICLA), and research ahead of time to which case the person
>>>> applies, or have
>>>> an email that covers all the cases. If the later, my suggestion is
>>>> that the
>>>> email should clearly direct the recipient to choose specifically
>>>> the case
>>>> that applies to her/himself. I mean, have written something along
>>>> the
>>>> lines: If you already have an Apache is, follow these
>>>> instructions, if
>>>> already filed an ICLA follow these other instructions, otherwise
>>>> follow
>>>> this instead.
>>>>> 
>>>>> Thanks,
>>>>> Hugo
>>>>> 
>>>>>> On Dec 29, 2018, at 3:29 PM, Craig Russell
>>>>>> <apache.clr@gmail.com>
>>>> wrote:
>>>>>> 
>>>>>> Hi,
>>>>>> 
>>>>>> In order to simplify the process of granting new committers
>>>>>> write
>>>> access to a project's repository, I'd like to propose a change in
>>>> the
>>>> invitation letter sent to candidates after the PMC has voted to
>>>> accept them
>>>> as committers.
>>>>>> 
>>>>>> The original is at
>>>> https://community.apache.org/newcommitter.html#committer-invite-template
>>>>>> 
>>>>>> It does not distinguish among these three cases: already have an
>>>>>> Apache
>>>> id, already filed an ICLA, and have not filed an ICLA. There are
>>>> many cases
>>>> where unnecessary work is done because of improper guidance.
>>>>>> 
>>>>>> ------------------------------------------------------------
>>>>>> To: JoeBloggs@foo.net
>>>>>> Cc: private@[PROJECT].apache.org
>>>>>> Subject: Invitation to become [PROJECT] committer: Joe Bloggs
>>>>>> 
>>>>>> Hello [invitee name],
>>>>>> 
>>>>>> The [Project] Project Management Committee] (PMC)
>>>>>> hereby offers you committer privileges to the project
>>>>>> [as well as membership in the PMC]. These privileges are
>>>>>> offered on the understanding that you'll use them
>>>>>> reasonably and with common sense. We like to work on trust
>>>>>> rather than unnecessary constraints.
>>>>>> 
>>>>>> Being a committer enables you to more easily make
>>>>>> changes without needing to go through the patch
>>>>>> submission process. [Being a PMC member enables you
>>>>>> to guide the direction of the project.]
>>>>>> 
>>>>>> Being a committer does not require you to
>>>>>> participate any more than you already do. It does
>>>>>> tend to make one even more committed.  You will
>>>>>> probably find that you spend more time here.
>>>>>> 
>>>>>> Of course, you can decline and instead remain as a
>>>>>> contributor, participating as you do now.
>>>>>> 
>>>>>> A. This personal invitation is a chance for you to
>>>>>> accept or decline in private.  Either way, please
>>>>>> let us know in reply to the [private@project.apache.org]
>>>>>> address only.
>>>>>> 
>>>>>> [check http://people.apache.org/committer-index.html]
>>>>>> [B. If you accept, since you already have an Apache id,
>>>>>> the PMC will grant you write access to the repository.
>>>>>> ]
>>>>>> 
>>>>>> [check http://people.apache.org/unlistedclas.html]
>>>>>> [B. If you accept, since you already have an iCLA on file,
>>>>>> the PMC will request an Apache id for you. In your response,
>>>>>> please choose an id that is not already in use. See
>>>>>> http://people.apache.org/committer-index.html
>>>>>> ]
>>>>>> 
>>>>>> [B. If you accept, the next step is to register an iCLA:
>>>>>>   1. Details of the iCLA and the forms are found
>>>>>>   through this link: http://www.apache.org/licenses/#clas
>>>>>> 
>>>>>>   2. Instructions for its completion and return to
>>>>>>   the Secretary of the ASF are found at
>>>>>>   http://www.apache.org/licenses/#submitting
>>>>>>   Do not submit ICLAs to anyone but secretary, but
>>>>>>   please do cc: [private@project.apache.org]
>>>>>> 
>>>>>>   3. When you transmit the completed iCLA, request
>>>>>>   to notify the Apache [Project] and choose a
>>>>>>   unique Apache id. Look to see if your preferred
>>>>>>   id is already taken at
>>>>>>   http://people.apache.org/committer-index.html
>>>>>>   This will allow the Secretary to notify the PMC
>>>>>>   when your iCLA has been recorded.
>>>>>> ]
>>>>>> 
>>>>>> When your reply to this invitation is received, you will
>>>>>> receive a follow-up message with the next steps for
>>>>>> establishing you as a committer.
>>>>>> 
>>>>>> Craig L Russell
>>>>>> Secretary, Apache Software Foundation
>>>>>> clr@apache.org http://db.apache.org/jdo
>>>>>> 
>>>>>> 
>>>>>> ---------------------------------------------------------------------
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>>>>>> 
>>>>> 
>>>>> ---------------------------------------------------------------------
>>>>> To unsubscribe, e-mail: general-unsubscribe@incubator.apache.org
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>>>>> 
>>>> 
>>>> Craig L Russell
>>>> Secretary, Apache Software Foundation
>>>> clr@apache.org <mailto:clr@apache.org> http://db.apache.org/jdo <
>>>> http://db.apache.org/jdo>
>>>> 
>> 
>> 
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>> 
> 
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