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From Craig Russell <>
Subject Feedback requested: New committer invitation template
Date Sat, 29 Dec 2018 23:29:38 GMT

In order to simplify the process of granting new committers write access to a project's repository,
I'd like to propose a change in the invitation letter sent to candidates after the PMC has
voted to accept them as committers.

The original is at

It does not distinguish among these three cases: already have an Apache id, already filed
an ICLA, and have not filed an ICLA. There are many cases where unnecessary work is done because
of improper guidance.

Cc: private@[PROJECT]
Subject: Invitation to become [PROJECT] committer: Joe Bloggs

Hello [invitee name],

The [Project] Project Management Committee] (PMC) 
hereby offers you committer privileges to the project 
[as well as membership in the PMC]. These privileges are
offered on the understanding that you'll use them
reasonably and with common sense. We like to work on trust
rather than unnecessary constraints.

Being a committer enables you to more easily make 
changes without needing to go through the patch 
submission process. [Being a PMC member enables you 
to guide the direction of the project.]

Being a committer does not require you to 
participate any more than you already do. It does 
tend to make one even more committed.  You will 
probably find that you spend more time here.

Of course, you can decline and instead remain as a 
contributor, participating as you do now.

A. This personal invitation is a chance for you to 
accept or decline in private.  Either way, please 
let us know in reply to the [] 
address only.

[B. If you accept, since you already have an Apache id,
the PMC will grant you write access to the repository.

[B. If you accept, since you already have an iCLA on file,
the PMC will request an Apache id for you. In your response,
please choose an id that is not already in use. See

[B. If you accept, the next step is to register an iCLA:
    1. Details of the iCLA and the forms are found 
    through this link:

    2. Instructions for its completion and return to 
    the Secretary of the ASF are found at
    Do not submit ICLAs to anyone but secretary, but
    please do cc: [] 

    3. When you transmit the completed iCLA, request 
    to notify the Apache [Project] and choose a 
    unique Apache id. Look to see if your preferred 
    id is already taken at     
    This will allow the Secretary to notify the PMC 
    when your iCLA has been recorded.

When your reply to this invitation is received, you will 
receive a follow-up message with the next steps for 
establishing you as a committer.

Craig L Russell
Secretary, Apache Software Foundation

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