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From Nick Kew <...@apache.org>
Subject Re: Signoff for PPMC reports for October 2018 due Tuesday
Date Tue, 09 Oct 2018 10:31:47 GMT

> On 9 Oct 2018, at 10:18, Justin Mclean <jmclean@apache.org> wrote:
> 
> Hi,
> 
>> They're due today.  Where's the panic?
> 
> Um nowhere, but if the report has no sign off it's likely the podling needs to report
next month. I'd like to save the mentors and podling unnecessary work.
> 
> Recent board comments have cited a lack of mentor sign off as an issue for the Incubator,
so reminding podlings who may not sign a day or so before it due will hopefully make that
less of an issue.

Yes, you're addressing an issue that's been treated differently in the past.
There have been no such reminders to mentors (only to podlings to write a report),
and a de-facto view that "If at least one mentor has signed off then mine
doesn't really matter".

I appreciate that you're trying to change that.  What gets my back up is
the Presumption of Guilt (which, as we've seen with Annotator, was based
at least in part on incorrect data concerning past reporting).

> Tone in email is notoriously hard to read right and is often taken the wrong way. Why
assume ill intent? I'm sorry if you took it that way, it certainly wasn't intended as you
said. I reread the text and don't see anything confrontational in it. What in particular made
you take it that way? (So I can change what I send in the future.)

No ill intent assumed.  Let's look at the actual text:
++++
"Hi,

Your mentors haven't yet signed off Octobers 2017 [1] report. Hopefully they see this and
do so, but if not you may have to remind them. It is due Tuesday."
++++

OK, message to podling: "your mentors are failing you".  It might or might not be
merited, but it's hardly friendly to mentors!

My own reaction: "Oh no, I've missed a deadline: I was sure it was this week!"
OK it's only momentary before I've got the whole message, but that moment
of panic puts my back up when it turns out it's not my fault.

A simple:
"Reminder to mentors: signoff is due by Tuesday if you haven't already"
would have spared me that moment of panic and done the job.

> I'm also curious to know if you hadn't seen the reminder would you have remembered to
sign off the reports by the due date?

A fair question.  In my case, yes this month and usually, but it might be
helpful from time to time when my attention is elsewhere.

-- 
Nick Kew
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