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From "John D. Ament" <johndam...@apache.org>
Subject Re: [DISCUSS] Podling report format changes
Date Wed, 25 Jan 2017 15:43:56 GMT
Just to provide, here's the proposed patch I have for the website

Index: content/guides/ppmc.xml
===================================================================
--- content/guides/ppmc.xml (revision 1780221)
+++ content/guides/ppmc.xml (working copy)
@@ -43,7 +43,7 @@
     <section id="PPMC+Mail+List">
       <title>Private Mail List</title>

-        <p>A private mail list, named <em>project</em>-private, lets
+        <p>A private mail list, named private@<em>project</em>, lets
         the PPMC discuss confidential topics.
         <em>Most communication should be on the Podling's dev list!</em>
         The private list is used only for confidential discussions that
@@ -107,8 +107,12 @@
         <li> Project name and one-line summary.</li>
         <li> Date of entry to the Incubator.</li>
         <li> Top three items to resolve before graduation.</li>
+        <li> Internal issues that may require IPMC or Board input</li>
+        <li> How has the community changed</li>
+        <li> How has the project changed</li>
+        <li> How mature the project feels they are</li>
       </ul>
-
+
       <p>Here are the points to be addressed:</p>
       <ul>
         <li>Is there anything that the Incubator PMC or ASF Board

On Wed, Jan 25, 2017 at 6:41 AM John D. Ament <johndament@apache.org> wrote:

> On Wed, Jan 25, 2017 at 12:40 AM P. Taylor Goetz <ptgoetz@gmail.com>
> wrote:
>
> I'm fine with 1 and 3, but 2 gives me pause. I like the idea of the
> maturity model, but is it yet another burden on mentors?
>
>
> I would hope not.  How often are mentors writing the reports for podlings,
> vs pushing that the podlings write the reports themselves?  I guess its a
> factor of how embedded within the podling that mentor is.  And granted, I'm
> not pushing that its the ComDev Apache Project Maturity Model [1] being
> followed
>
> [1]:
> http://community.apache.org/apache-way/apache-project-maturity-model.html
>
>
>
> If we are trying to increase mentor engagement, we probably don't want to
> set too high  a bar.
>
> -Taylor
>
> > On Jan 24, 2017, at 8:15 PM, John D. Ament <john.d.ament@gmail.com>
> wrote:
> >
> > All,
> >
> > The Incubator PMC has received feedback from the board that changes may
> > need to be made to the structure of our report.  Specifically, there is
> > confusion from the board members over how podlings get classified.  There
> > is also a request to increase and improve mentor feedback on podling
> > reports.  Based on this input, I would like to propose the following
> > changes to our report format.  I would like to try to implement this for
> > the March report, if not before then.
> >
> > 1. Eliminate the podling summary section of the report.  It shouldn't be
> on
> > the report manager to classify each podling.  We have begun leveraging a
> > maturity model for podlings, while its not required to fulfill it serves
> as
> > an equivalent to this section.  The list of podlings who failed to report
> > shall remain.
> >
> > 2. Add a "Podling Maturity Assessment" to the individual podling reports.
> > This would give a clear opportunity for each podling to describe how they
> > are doing, perhaps compared to the maturity model or our classic
> categories.
> >
> > 3. Change the mentor sign off section to include a per-mentor comment.
> > E.g. instead of the current:
> >
> >  [ ](podling) mentor1
> >  [ ](podling) mentor2
> >  [ ](podling) mentor3
> >
> > It would be:
> >
> >  [ ](podling) mentor1
> >  Comments:
> >  [ ](podling) mentor2
> >  Comments:
> >  [ ](podling) mentor3
> >  Comments:
> >
> > And rename Shepherd/Mentor notes: to just "Shepherd notes:"
> >
> > Thoughts?
> >
> > John
>
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