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From Sally Khudairi>
Subject Re: Page for gathering CFP submissions
Date Fri, 30 Dec 2016 14:06:15 GMT
Thanks, John. Apologies for the top-posting but my email client awful. Even more so with the
latest "upgrades" ;-\
OK. Onto business:
I'm OK with the process because this is what we have, and I don't want to spend more time
developing something that a) will be used for a limited time; and b) lies outside our core
needs. So I think we should be clear(er) with the instructions --for example, "instance" was
confusing to me until I got to the page. Also, we have fields that are not required for the
submission but can be disorienting. Stating something along the lines of "ignore this section"
would help :-)
I'll try to upload additional graphics just to test.
I originally had .pdf and .jpg in the call. If we want to swap .jpg with .png, that's fine.
What else is needed? Have I forgotten anything?
Chat soon,
Sally = = = = =  vox +1 617 921 8656gvox +1 646 598 4616skype sallykhudairi

      From: John D. Ament <>
 To: Sally Khudairi <>; "" <>

 Sent: Friday, December 30, 2016 8:41 AM
 Subject: Re: Page for gathering CFP submissions

On Fri, Dec 30, 2016 at 8:27 AM Sally Khudairi <> wrote:

Hi everyone --I set up a test account and tried to do a submission.
It worked, but is non-intuitive for someone such as myself who is unfamiliar with JIRA (well,
I know what it is, but don't use it in my day-to-day work).

How did it compare to what you did on the wiki? 

I'd like to combine the draft call that I created in October with the instructions that John
wrote so all will reside on the final page at Adjustments to the copy
will be needed to ensure that what we're asking folks to do will match the JIRA upload experience.
For example, I had originally written that we'd like submissions in both .pdf and .jpg formats.
I don't know if we can upload multiple images on a single "issue" ... so things like this
need to get sorted out. Also, who gets notified when an issue is created (as I'm supposed
to be emailing folks confirming receipt of their submissions). etc.

You should be able to upload multiple files, just one file at a time.  Newer versions of
JIRA allow multiple at once.
Do you need to email them?  Emails about the submission should have gone to the general@
list.  We can request infra to update the notification to also go out to the creator.
I'd recommend we look for the submissions in PDF and PNG, but that's based on my own knowledge.

As such, I'll need a bit of time to work through this (and update the schedule). I'm aiming
to get this done today.
Please let me know if there are any problems/issues/concerns with my proposal above.
Thanks in advance,
Sally = = = = =  vox +1 617 921 8656gvox +1 646 598 4616skype sallykhudairi

      From: Sally Khudairi <>
 To: John D. Ament <>; "" <>

 Sent: Thursday, December 29, 2016 8:58 PM
 Subject: Re: Page for gathering CFP submissions
Thank you, John. I'll test this evening or tomorrow morning ET.
Kind regards,Sally = = = = =  vox +1 617 921 8656gvox +1 646 598 4616skype sallykhudairi

      From: John D. Ament <>
 To: "" <>; Sally Khudairi <>

 Sent: Thursday, December 29, 2016 8:54 PM
 Subject: Page for gathering CFP submissions
The IPMC (and Press department) will be announcing soon a CFP for a new Incubator logo. 
I'd like to solicit some input on a page and set of instructions to follow to gather these
submissions.  The page I've put together is here:
I put together a sample submission here:
Please feel free to review, critique, test it and let me know what should change.



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