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From Sally Khudairi>
Subject Re: Page for gathering CFP submissions
Date Fri, 30 Dec 2016 17:37:02 GMT
Thanks, John. Yes, the doc is open for editing. I'll double check to make sure I didn't change
The Call + guidelines need to reside _somewhere_. It can be or
Your choice.

[From the mobile; please excuse top-posting, spelling/spacing errors, and brevity]

  On Fri, Dec 30, 2016 at 12:24, John D. Ament<> wrote:   Sally,
Could you allow for commenting on the doc?
Also, there's a lot of text on here, how much were you planning to put on the incubator landing
page? Everything?

On Fri, Dec 30, 2016 at 11:58 AM Sally Khudairi <> wrote:

Hello everyone --as promised, here's the link for the revised/updated Call
Feel free to suggest any additions/corrections/*.
We're aiming to announce on Tuesday 3 January, so time is of the essence. 
I don't see a /Incubator directory at, so I'll be happy to post the call
under the "Foundation" blog if you'd like --this will point to the full call published at
the final Incubator page (currently at --
unless you want the call posted on the blog and simple entry instructions on
with pointers to the call instructions on Any preference on that?
I'll be tweeting from both the @ASFIncubator and @TheASF accounts as well.
Thanks for all your help with this!
-Sally = = = = =  vox +1 617 921 8656gvox +1 646 598 4616skype sallykhudairi

      From: Sally Khudairi <>
 To: John D. Ament <>; "" <>
 Sent: Friday, December 30, 2016 8:23 AM
 Subject: Re: Page for gathering CFP submissions

Hi everyone --I set up a test account and tried to do a submission.
It worked, but is non-intuitive for someone such as myself who is unfamiliar with JIRA (well,
I know what it is, but don't use it in my day-to-day work).
I'd like to combine the draft call that I created in October with the instructions that John
wrote so all will reside on the final page at incubator.apach Adjustments to the copy will be needed to ensure that what we're asking folks to do
will match the JIRA upload experience. For example, I had originally written that we'd like
submissions in both .pdf and .jpg formats. I don't know if we can upload multiple images on
a single "issue" ... so things like this need to get sorted out. Also, who gets notified when
an issue is created (as I'm supposed to be emailing folks confirming receipt of their submissions).
As such, I'll need a bit of time to work through this (and update the schedule). I'm aiming
to get this done today.
Please let me know if there are any problems/issues/concerns with my proposal above.
Thanks in advance,
Sally = = = = =  vox +1 617 921 8656gvox +1 646 598 4616skype sallykhudairi

      From: Sally Khudairi <>
 To: John D. Ament <>; "" <>
 Sent: Thursday, December 29, 2016 8:58 PM
 Subject: Re: Page for gathering CFP submissions

Thank you, John. I'll test this evening or tomorrow morning ET.
Kind regards,Sally = = = = =  vox +1 617 921 8656gvox +1 646 598 4616skype sallykhudairi

      From: John D. Ament <>
 To: "" <>; Sally Khudairi
 Sent: Thursday, December 29, 2016 8:54 PM
 Subject: Page for gathering CFP submissions

The IPMC (and Press department) will be announcing soon a CFP for a new Incubator logo. 
I'd like to solicit some input on a page and set of instructions to follow to gather these
submissions.  The page I've put together is here:
I put together a sample submission here:
Please feel free to review, critique, test it and let me know what should change.


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