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From Julian Hyde <>
Subject Re: Looking for mentors
Date Fri, 10 Jun 2016 10:05:33 GMT
I strongly believe that one or two people from each graduating podling should serve as mentors
soon after graduation. It's totally up to them, of course. But it is appropriate to give back,
having received help from so many volunteers during incubation. And, having just been through
the experience, they are in a good position to give advice. 


> On Jun 9, 2016, at 19:44, Marvin Humphrey <> wrote:
>> On Thu, Jun 9, 2016 at 12:01 AM, Sergio Fernández <> wrote:
>> (Off-topic) At some point we may need to discuss our incubation capacity...
>> People present cool proposal and they get vote just because that, without
>> checking our available resources.
> Incubation capacity is limited by total Mentoring capacity across all
> podlings, and by our ability to cover central administration.
> With regards to central administration, even at ~55 podlings, we are still
> mostly managing to cover what's needed:
> * Spare release voting capacity (Justin Mclean, John Ament)
> * Report preparation (John, Marvin)
> * Followup after troubled podlings (John)
> * Administrivia (John, Marvin, Ted, Nick Burch)
> * Mediation (Ted, Marvin, others)
> * Relief Mentors (...)
> Happily, responsibility is more spread out than it used to be -- Jukka was the
> first line of defense for nearly all of those when he was Chair.  We are
> heavily dependent on both John and Justin and would struggle to replace their
> contributions, but for the moment we are holding -- with the one weakness
> being that when a podling needs relief Mentors there are few to be had.
> Total Mentoring capacity is hard to assess.  We keep adding awesome new IPMC
> members, and sometimes new podlings will persuade high-quality inactive IPMC
> Members to return to active duty.  But we do appear to be getting more
> stretched as strong proposals keep pouring in.
> In recent times, the Incubator has not been voting to accept podlings that
> have an inadequate *number* of Mentors.  However, we have for many years had
> podlings where several of the Mentors do not do much beyond lend their name to
> the proposal.
> Overstretched mentoring has always been a concern, but I think it is becoming
> a bit more of a concern now as podlings struggle more to recruit Mentors --
> perhaps tempting already overcommitted Mentors to strech even further, or
> necessitating the recruitment of rookies from the ASF Membership with no
> Incubator experience.
> As a mitigation, I think we should be paying a little more attention to the
> Mentor roster in new proposals.  One simple report would tell us a lot -- just
> list all the podlings that each proposed Mentor is already signed up for.
> If there are concerns that any of the proposed Mentors are overcommitted, it
> would be appropriate to raise them on private@incubator.
> Marvin Humphrey
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