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From Marvin Humphrey <>
Subject Reporting due dates
Date Fri, 02 Aug 2013 21:33:06 GMT

"Marvin" sent out report reminders earlier today.  Here's my proposed timeline
for preparing our August report:

    Wed August 7 -- Podling reports due by end of day
    Tue August 13 -- Mentor signoff due by end of day
    Tue August 13 -- Shepherd reviews due by end of day
    Tue August 13 -- Summary due by end of day
    Wed August 14 -- IPMC Chair submits report (on time!)
    Wed August 21 -- Board meeting

Note that this month's schedule differs from the one I laid out for our July
report, primarily because of a mistake I made last month -- I had thought that
"Marvin" gave podlings a week and a half to submit their reports rather than
only five days.  This time I'm proposing that we adhere to Marvin's compressed
schedule -- so podling reports are due in less than a week.

In the future, I would like to send out podling reminders one week earlier.
That way, podlings will get the same amount of time that TLPs get, while still
allowing the IPMC several days for Mentor signoff and Shepherd review before
the Chair submits the report -- on time for a change, instead of a couple days
late as has been the Incubator's bad habit.

I believe that changing the timing for reminders will require modifications to
the script (a.k.a. "Marvin"), which is tricky because it looks
like it's hard to run without actually sending email.

What I'm tempted to do is refactor some of the code in into a
handful of modules which can be run in non-production mode, making it
possible to write some tests and make changes with greater confidence.
Although this would be a fair amount of work, it's probably less in the long run
than making blind, untestable changes to the current monolithic script and
then cleaning up the huge mess when things go wrong (e.g. because every TLP
receives a reminder with the wrong date).


Marvin Humphrey

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