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From Sam Ruby <>
Subject Re: Change in Due Dates for Board reports
Date Thu, 17 Nov 2011 01:44:59 GMT
On Wed, Nov 16, 2011 at 8:22 PM, Mohammad Nour El-Din
<> wrote:
> Hi...
> On Thu, Nov 17, 2011 at 3:07 AM, Sam Ruby <> wrote:
>> On Wed, Nov 16, 2011 at 3:47 PM, Noel J. Bergman <> wrote:
>> >
>> > From the ASF Board:
>> >
>> >  For now on, all reports to the board for review/inclusion at the
>> >  board meetings will now be due 1 WEEK before the meeting. Reports
>> >  submitted late will be declined and you'll need to resubmit the
>> >  next month.
>> >
>> > This means that Incubator reports really need to be finished by the end
>> of
>> > the FIRST week of the month.
>> Why not make it easy?  Make incubator reports due by the first of the
>> month.  Doing so doesn't increase workload, doesn't meaningfully
>> increase latency/relevance, and gives the incubator more of a chance
>> to recover (and actually obtain a report in time) when a deadline is
>> missed.
> IMHO one week before the board meeting as a final date is fine and at the
> same time will give the chance for review and resolving any issues if they
> exist.

Can you support this belief with evidence?  It is not uncommon for
podlings to miss being included in board report, and this month the
incubator report itself wasn't reviewed due to it being late.

I can tell you (as a Director) that if those problems are fixed,
nobody on the board would care if the deadline was mere hours before
forwarding onto the board, but I do want to point out that there is a
real problem that needs some solution, even if it isn't the one I

- Sam Ruby

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