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From Craig L Russell <Craig.Russ...@Sun.COM>
Subject Re: Add voting guide to incubator docs?
Date Sun, 31 Aug 2008 22:13:43 GMT
While the subject document is being prepared, I've update the guides/ 
ppmc.html to add some text with the rationale of the PPMC/PMC voting  

The small, easy to overlook, sentence is now two paragraphs.

Voting a new committer is one of the most important functions of any  
PMC, and the Incubator is no different. Only votes of Incubator PMC  
members are binding (counted) when considering a new committer. But  
the members of the PPMC, with direct oversight over the podling, are  
best able to judge the qualifications and suitability of a proposed  
new committer. Therefore, the process for voting a new committer into  
an Incubator podling is a bit more complex than voting a new committer  
into a Top Level Project.

The role of the PPMC in this process is recommendation to the  
Incubator PMC that one of the contributors to the podling is worthy of  
committership. The recommendation should reflect consensus of the  
PPMC. When it comes to voting, an affirmative vote of at least three  
Incubator PMC members is needed. Since the PPMC often contains only  
three Incubator PMC members (the podling's Mentors), the challenge for  
a PPMC to vote a new committer is to obtain three or more Incubator  
PMC members' votes. If all of the Mentors vote in favor of the new  
committer, the required number of votes is obtained, and the vote is  
submitted to the Incubator PMC for approval by acclamation (silent  
approval, or lazy consensus). But if during private voting in the  
PPMC, fewer than three Incubator PMC members vote, the conclusion of  
the PPMC vote can only be considered a recommendation, and the vote  
must be put to the Incubator PMC.


Let me know what you think. Or better, CTR the document yourself. ;-)


On Aug 24, 2008, at 7:02 AM, Robert Burrell Donkin wrote:

> On Sun, Aug 24, 2008 at 12:59 PM, Martijn Dashorst
> <> wrote:
>> There is always a lot of confusion on whose votes are binding in our
>> podlings. The PPMC guide has a small, easy to overlook sentence which
>> states the obviously not so obvious: "And note that binding votes are
>> those cast by Incubator PMC members."
>> Any objections to crafting such a document, and who would want to  
>> take
>> the lead? As this would be a guide, this would be CTR.
>> IMO a structure would be something like this:
>> Voting
>> - when to vote
>> - how to vote
>> - whose vote is binding
>> - when to nofify the Incubator PMC
> sounds good to me
> - robert
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Craig L Russell
Architect, Sun Java Enterprise System
408 276-5638
P.S. A good JDO? O, Gasp!

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